UAN or Universal Account Number – Concept, Importance, Features, Benefits, Activation & more

Know everything about UAN or Universal Account Number & how it helps in saving schemes.

Ideally, any account number which is specific helps you in keeping your things safe. It includes your information, assets, and money.

The majority of people are already familiar with some of the most common account numbers. It has your bank account number and consumer account number that allows hassle-free payment of your bills.

Just like these account numbers, the UAN number helps in easy identification of your EPF and helps in keeping the deposits safe.

It also help in porting a plethora of PFs, which are available for all employees. The best part is you can manage all the accounts under one number, and only you can access it.

Hence, the unique identification method allows you to make your deposits secure with a virtual lock and key. Above all, it makes it easy for you to process and check your Provident fund deposits.

About UAN or Universal Account Number

UAN or Universal Account Number is a 12 digit identification number that is accessible for both the employer and employee. It allows both of you to contribute to the employee provident fund.

The Ministry of Labour and Employment issues this number.

On the other hand, the Employees’ Provident Fund Organisation generates and assigns the number.

The EPFO gives two different numbers to both the employer and the employee. Once you get the Unique account number, it stays with you till the time you run the business.

Irrespective of the number of times you choose to change your job, the number doesn’t change. EPFO decides to give you a new member identification number when you join a new company.

And then, they will link the unique ID to your current UAN. You can either request your employer or the EPFO directly to generate a new member ID.

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Why do you need a UAN?

Ideally, the company deducts and contributes some amount to the Employee Provident Fund for salaried employees. Employees can access the UAN number if they have an active PF account.

Initially, all employees were given several IDs for each PF account under different employers. But that’s not the case now because this rule was bought in 2014 by Prime Minister NarendraModi.

The main aim of creating Universal Account Number is to have everything under one roof so you can easily access and manage your PF accounts.

Thus, with this, you can simplify the PF transactions, as with a single UAN, you can manage all your PF accounts under one umbrella.

It doesn’t matter how many employers you work with during your employment phase.

Thus, it makes your PF journey easy to access, and it also minimizes your effort of keeping several passwords and account details of various PF accounts.

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Features of Universal Account Number

You can generate the UAN number when you start your career. The number helps you in maintaining several PFs and also allows your employer to put multiple IDs under one roof.

It will enable you to port your PF number if you are employed before 2014. Some of the features of the Universal Account Number are:

• It aims to work towards simplifying the process of employment verification. It also seeks to manage all data in one place.
• Suppose you want to activate your UAN, then you can easily do it by providing your identity and bank account details. Depending on your information, you can get access.
• If there are any changes to the PF details, this account sends notifications to your employers.

Advantages or Benefits of UAN

The UAN is quite useful to employees as it allows them to check PF activities quickly. It also offers some benefits to employers as they can easily update the PF accounts.

Some of the benefits of having Universal Account Number are:

• It aids EPFO in keeping up with changes coming up in the companies with regards to the employees.
• When employees choose to change their jobs, all they need to do is link the new PF account to the UAN. After the linking takes place, the EPFO automatically adds the same in the records.
• You can also access the its features online. Its e-sewa portal has a plethora of facilities, which makes transfers and withdrawals relatively easy.
• It makes sure that all the PF accounts of the salaried people are real and valid.
• It allows employers to verify employees through their KYC details.
• As it is online, employers are not able to deduct or make any changes to PF. It is mainly because all the activities are visible on the portal.
• Every month, employees are accessible to check the deposits of PF by the employer. Employees need to register on the EPF Member Portal with the 12 digits UAN.
• By using this, both employers and employees can deposit and withdraw money anytime.
• The hassle-free online portal allows employees and employers to manage their PF account.

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How to generate Universal Account Number?

The employer needs to generate a UAN for an employee who is employed for the first time. A company can only generate this account if it has 20 employees or more.

If the employee already has a Universal Account Number, then he needs to share it with the new employer before getting access to new account.

Some of the steps to generate a new UAN are:

1st Step – Firstly employer has to log in on EPF Employer Portal Login portal. To login, the employer can use an establishment ID and password.

2nd Step – Once an employer logs in, then he needs to click on the individual register option.

3rd Step – Some of the personal details that the employer needs to enter are the employee’s Aadhar, bank, and PAN.

4th Step – After entering details, the employer needs to approve it under the Approval section.

5th Step – Finally, the employer can get access to the new account through EPFO. The employer can then link it to the PF account by using some services like the PF UAN login portal.

Activate and Login to EPFO portal using UAN

If you want to activate UAN online, then you must have your Universal Account Number and PF number. Some of the steps of the its activation process are:

1st Step – You need to visit the official portal and then click on services. You can see it under the employee’s section.

2nd Step – Under the part of the service, you can select Member UAN/Online services. After you do this, you can enter the portal.

3rd Step – You need to enter some details include UAN, PF member ID, and mobile number. After entering the captcha code and click on the authorization PIN button.

You will get a PIN on your registered mobile number. You can agree under the disclaimer and then enter the OTP number.

Additionally, you need to click on validate OTP and activate. Once activation happens, you can get a password on your registered mobile number.

You can then access the EPF account.

Documents required for UAN Activation

• Aadhaar card
• PAN card
• Bank account details and IFSC

Steps to link Aadhar with UAN and PF

1st Step – Firstly you need to login to the EPFO portal and click on the employee’s section.

2nd Step  – To login to the portal, you need to enter your UAN ID and password. Click on the sign-in option and enter the captcha.

3rd Step – After you enter the portal, you can select manage and then choose KYC.

4th Step – Under the KYC Tab, you can enter your details, including your Aadhar number, PAN number, etc.

After submitting all these details, you can see them under the Pending KYC section. It will take at least 15 days for your employer to approve these details.

After details are approved, you can see it under the Approved KYC tab.

Conclusion – UAN or Universal Account Number

Thanks to the latest technology that you can do almost everything with a click.

In an employee’s carreer, UAN makes several things relatively easy, as just by sharing the Universal Account Number and PF account details, one can check all PF details.

One can also quickly check the balance by downloading the passbook from the portal.

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